The Advancement Services Officer is responsible for all database administration and prospect research and serves as an integral part of the Institutional Advancement team reporting to the Director of Institutional Advancement. This position manages and maintains the important tools the Advancement team uses to raise annual, major and capital gifts including the preparation of the information on which fundraising strategies are developed.
The position oversees prospect identification, qualification, and assignment to ensure there are sufficient prospect pipelines for individual, corporate and foundation areas.

• Maintain an overall knowledge of the organisation’s top prospects to assist fundraisers in developing appropriate cultivation, solicitation, and stewardship strategies; represent that information at meetings and in strategy discussions.
• Ensure all prospect data, research, and donor activity is entered, accurate and in a timely basis.
• Evaluate research tools, remain current on emerging technologies and contract and maintain vendor relations.
• Proactively identify and rank new prospects from the broader community as well as the College audiences and identify relationships between individuals and corporations/institutions.
• Systematically gather information about potential donors (corporate, foundation and individual) derived from a variety of internal and external lists and sources.
• Create systems to ensure prospect management and database integrity is an ongoing and robust function.
• Develop and implement policies and procedures necessary for a high-capacity, smoothly run research programme. Ensure high professional standards and ethics are adhered to.
• Oversee and create prospect briefings, profiles, reports and other written communications for Board Members and Senior Staff.
• Create systems to ensure the integrity of research information populated to the database.
• Ensures that all printed materials are well-written and proofed including but not limited to letters, briefings, mailing lists and reports.
• Train fundraising staff on use of database as needed.
• Create and monitor budgets for the research area.
• Any other duties as appropriate.


Applicants should meet the following requirements:
1. Be a holder of Bachelor Degree or equivalent qualification;
2. Have a minimum of 2 years of prospect research experience at a non-profit organisation;
3. Be proficient in Microsoft Office applications, research software and CRM database systems;
4. Strong writing, critical thinking, data mining, and organisational skills as well as a keen attention to detail are essential.;
5. Fluency in English and Cantonese required, Mandarin fluency preferred;
6. Have the ability to multitask and work in a team environment.; and
7. Be willing to work outside office hours as the job requires.

Salary and Fringe Benefits:

Appointment will be made on fixed-term contracts commencing as soon as possible.

Remuneration is competitive and will be based on qualifications and relevant experience. The College offers group medical insurance, staff development support, annual leave and sick leave, and Mandatory Provident Fund to eligible appointee.

Application Procedure:

1. Applicants are invited to:
2. submit an application letter with a full curriculum vitae, and copies of all graduate transcripts, and the names and contact details of two references.
3. specify in the application letter current/latest salary and expected salary.
4. send applications to HR Office, Yew Chung College of Early Childhood Education by email (
5. The College will review applications immediately and applications will be accepted until the posts are filled. Only shortlisted candidates will be contacted.

Important notes to Job Applicants

  1. Applicants will have to undergo a Sexual Conviction Record Check before appointment can be confirmed.
  2. Appointees will be required to undergo a teacher registration process with the Education Bureau. In order to complete this process, applicants with overseas qualifications will have to go through qualification assessment to be conducted by the Hong Kong Council for Accreditation and Vocational Qualifications. The costs for the qualification assessment will be borne by the appointees.

The College will review applications immediately and applications will be accepted until the posts are filled. Only shortlisted candidates will be contacted.

The College also reserves the right to make an appointment by invitation.

Personal data collected will be used for recruitment-related purposes only.

Personal Data Collection Statement in relation to Job Application

  1. Application documents submitted by job applicants are used for recruitment and other
    employment-related purposes by the College.  It may be accessible to offices, committees or
    persons who will process recruitment and employment-related matters.  Should similar
    vacancies in the College arise, your application may also be forwarded to relevant units for
  2. Provision of full and complete information in support of your application is necessary for
    selection purposes. Failure to provide any of these data may affect the processing and outcome
    of your application.
  3. The unsuccessful applicants’ application papers and other personal data will be destroyed not
    later than one year after the recruitment process is completed.
  4. Job applicants who wish to have access or to make corrections to any information they have
    provided to the College can write to the Head (Administration & Development).